Oil & Gas & EPC Contractor
Project Management
WO · SD · Material · Spool
An integrated platform from project planning and engineering document control to material receiving (MRR) and per-item spool fabrication tracking — with full traceability and role-based access.
About the System
One platform for document control, material receiving, and the oil & gas contractor spool fabrication pipeline
Work Order
Work scope, assignee, priority, and field progress per discipline.
Shop Drawing
Per-item engineering documents with controlled numbers and staged revisions.
Material (MRR)
Material receiving records, PMI/MTR inspection, and QC approval.
Spool & Fabrication
Per-spool pipeline: receiving → joint fabrication → NDT → installation.
Review & QC
Reviewers check SDs, MRR material, and fabrication inspection results.
Reports & Monitoring
Dashboard, deadline calendar, PDF/Excel performance reports, and audit trail.
Integrated Workflow
Process order follows the system menu — from projects through document transmittal
Engineer creates SD → Document Controller submits → Reviewer reviews & approves → as-built
Revision Required Engineer fixes & resubmitsPR approved → PO to vendor → MRR at site → approved material enters inventory → issued to spool → fabrication → NDT → installation
Process Stages
Projects
PM sets scope, team, and project schedule
Work Order
WO issued per work scope & discipline
Shop Drawing
Engineer prepares isometric / weld map per item
BOM / MTO
Material Take-Off from spool/WO → generate PR
Purchase Requisition
Engineer/Supervisor requests material needs
RFQ & Quotation
Request vendor quotes, compare & select winner
Purchase Order
PM/Doc Controller issues PO to selected vendor
Delivery & MRR
Vendor ships (delivery note) → Site Supervisor records receipt
Inventory / Stock
Approved material enters stock, then issued to spool/WO
Budget & Invoice
Cost control: PO commitment vs budget, then invoice & payment
Spool & Fabrication
Per-spool tracking: joint fabrication through installation
HSE & Commissioning
HSE reports, punch list & system commissioning
Transmittal
Document Controller issues SD to client/owner
Reports
PM reviews WO, SD, PR/PO, MRR, and spool pipeline performance
Roles & Responsibilities
10 operational roles across project control, engineering & document control, procurement & finance, and material, warehouse & fabrication
Project Director
Owns strategic project direction and top-level decisions.
- Cross-project oversight and team performance review
- Final approval for critical MRR and spool material
- Review & approve strategic Shop Drawings
Project Manager
Owns day-to-day project operations and team coordination.
- Issue WOs and monitor the spool fabrication pipeline
- Approve PRs and issue POs to vendors
- Coordinate MRR inspection and spool material approval
- Assign work and monitor progress & overdue items
Document Controller
Controls document numbers, MRR, and the transmittal cycle.
- Register MRR and spool numbers per isometric
- Create POs from approved PRs & manage vendors
- Control SD revisions and submit engineering documents
- Keep document and material status consistent
Procurement Officer
Runs procurement: vendor sourcing through PO issuance.
- Manage RFQs, receive & compare vendor quotations
- Create POs from PR/Quotation and manage vendor & catalog data
- Track Delivery Notes and process Vendor Returns
Finance Officer
Finance staff: invoice/AP entry and project budget control.
- Enter Invoice / Accounts Payable from POs
- Manage budget lines & monitor cost consumption
- Approval & payment stay with Manager/Director (segregation of duties)
Engineer
Produces engineering documents and executes fabrication work.
- Register spools per isometric / weld map item
- Update spool fabrication & installation stages at shop/site
- Create SDs, submit revisions, and report WO progress
Reviewer
QC / technical reviewer for documents, material, and spool NDT.
- Inspect & approve MRR (PMI, MTR, dimensions)
- Inspect spool material and fabrication NDT results
- Review SD: approve, reject, or request revision
Site Supervisor
Supervises material receiving and field execution.
- Record Material Receiving (MRR) at the material yard
- Update spool stages: receiving, fabrication, installation
- Update WO progress and report issues to the PM
Warehouse / Logistics
Warehouse/logistics: material receiving and issuing.
- Record Delivery & MRR receipts at warehouse/yard
- Manage inventory stock: receive, issue, and adjust
- Keep location & quantity accurate per project
Viewer
Read-only access for stakeholders who need visibility.
- View allowed MRR, spool, WO, and SD status
- Download documents per project access rights
- No data changes (read-only)
Work Disciplines
Supports all engineering disciplines for oil & gas contractors
Featured Projects
Active projects with WO, SD, MRR, and spool summaries
Subsea Pipeline Tie-in K
PT Laut Dalam
Makassar Strait
Tank Farm Expansion F
PT Kilang Pertama
Cilacap
Offshore Topside Modification E
PT Samudra Energi
Natuna
Pipeline Pigging Station D
PT Gas Mandiri
Sumatera Selatan
Upgrade Fasilitas Produksi C
PT Andalan Energi
Riau
Modular Skid Package B
PT Migas Sejahtera
Bontang
Platform Strengths
- Integrated flow: Project → WO → SD → MRR → Spool → Transmittal
- Per-item spool fabrication pipeline with QC inspection gates
- Material Receiving Report (MRR) with approval history
- SD document control with Rev A, B, C... traceability
- Role-based access for 10 operational roles aligned to field duties
- Project performance reports exportable to PDF & Excel, plus audit trail
Ready to Manage Your Projects?
Sign in to manage WOs, Shop Drawings, Material (MRR), and the spool fabrication pipeline.
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